Recent Developments Regarding Passwords

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There has been new attention in the technology space directed to passwords, and to password management. A major provider of hardware and operating systems has now furnished a utility to manage passwords bundled with its latest update. Previously, password management tools were typically applications available via paid subscription.

The NC State Cooperative Extension is not able to endorse any specific products, however this change in the marketplace presents an opportunity to consider the subject of passwords. To begin with a general rule of thumb, a user should never share their passwords with anyone for any reason.

A password manager can suggest, and then store, suitably complex passwords as new online accounts are created. As a user logs in to existing accounts, the tool can retain existing passwords. When a system requires a password update for security purposes, a password manager makes the process more convenient.

Current research indicates that only 24% of individuals are using password managers today. Experts recommend that every account should have its own unique password. If the same password is reused for all accounts, then a user might lose access across the board in one incident. Since users often have more than one hundred online accounts, the consensus of the experts is that password management is a good thing.

Composition of passwords is another important component. There should be absolutely no references to your name, birthday, social security number or address in any password. The recommended length is 16 characters, using numbers, special characters, upper- and lower-case letters in every instance. These are referred to as “strong.”

A related concept is the passphrase, which is based on a string of words that is memorable to the individual user. This string can then be modified, possibly with additional characters, to reach the advocated length and complexity. Each passphrase should still be unique to each account, thus the advantage of using a password manager.

The new utility is free, and it is simple to use. However, it is limited to its own platform. If you are using multiple types of devices, it cannot provide a complete solution for you. Please keep in mind that a pencil and paper can still be an acceptable storage system, so long as you keep them securely stowed. Unfortunately, the old school way could lack mobility and accessibility in a pinch.

As the New Year approaches, consider taking a new look at how you are managing passwords. With recent changes, it may be time to bite the bullet and subscribe to the application of your choice. The time invested in learning the tool will be quickly repaid by the time you will save, and peace of mind certainly has value.

If you have any questions about your specific case, or if you would like to engage in further discussion, feel free to contact me at our office.